how to create email group in outlook 365

You will then be able to select the appropriate contacts or group as recipients. Select the Shared Folder you have created.When addressing the message, click on the To… and from The Address Book list.Since they are not part of your Personal contacts, you won’t be able to use the normal procedures you would usually do.Īs the Owner of a Shared group, you can send emails and invitations to the shared contacts fairly simply: These Shared groups and contacts can be used to send messages or meetings to. You can subsequently change the permission levels for any delegates of that folder by clicking on the shared folder and selecting Folder – Folder Permissions.The folder will then appear folders under the Shared Contacts folder as shown below.They simply need to click on Open this Contacts Folder to add it to their contact list.

The recipient(s) will receive an email indicating your intention to share the folder.Click Yes, when prompted to send the notice.Without this option, colleagues would be able to view the Folder and send emails to recipients but wouldn’t be able to update the groups and contacts within it. Enter the recipient’s name(s) and check “Recipients can add, edit,….” if you wish to grant Editor access to those groups.To share this new Folder with colleagues, simply make sure it is selected (click on the folder name) and select Folder – Share Contacts.You can also Drag and Drop existing groups or contacts from other folders into it. To add new items to it, make sure it is selected (click on the folder name) and from the Home tab, click on New Contact or New Contact Group. The new group should appear under My Contacts.Enter the folder name in the dialog box and make sure it gets created under “Contacts”.From the People view, on the Folder tab, click on New Folder.Once setup, all Distribution Lists and Contacts contained in that folder are automatically shared and synchronized with the colleagues you have shared it with.

If you have several contacts or groups to share, consider creating a Shared Folder.

How to create email group in outlook 365